Making a complaint
Most problems can be sorted out quickly and easily, often at the time they arise with the person concerned and this should be the approach you try first.
Where you are not able to resolve your complaint in this way and wish to make a formal complaint you should do so, in writing as soon as possible after the event and ideally within a few days, as this helps us to establish what happened more easily. In any event, this should be:
Within 12 months of the incident,
or within 12 months of you discovering that you giving as much detail as you can.
If you are a registered patient you can complain about your own care. You are unable to complain about someone else’s treatment without their written authority. See the separate section in this leaflet.
We are able to provide you with a separate
complaints form to register your complaint and this includes a third-party authority form to enable a complaint to be made by someone else. Please ask at reception for this. You can provide this in
your own format providing this covers all the
necessary aspects. We would need to see ID of our patient giving consent.
Office Manager, Trent Meadows Medical Practice, Main Street, Branston, Burton on Trent, Staffordshire, DE14 3EY
What we do next
We look to resolve complaints as soon as practically possible.
We will acknowledge receipt within 3 working days, and aim to have looked into the matter within 10 working days, you may be invited to meet with the person(s) concerned to attempt to resolve the issue. If the matter is likely to take longer than this we will let you know, and keep you informed as the investigation progresses.
When looking into a complaint we attempt to see what happened and why, to see if there is something we can learn from this, and make it possible for you to discuss the issue with those involved if you would like to do so.
When the investigations are complete your complaint will be determined and a final written response sent to you.
Where your complaint involves more than one organisation (e.g. social services) we will forward your complaint to that organisation so that you receive a response. We may need your consent to do this. Where your complaint has been sent initially to an incorrect organisation, we may seek your consent to forward this to the correct person to deal with.
The final response letter will include details of the result of your complaint and also your right to escalate the matter further if you remain dissatisfied with the response.
Download a copy of our Patient Complaint Form
Download a copy of our Complaints leaflet